Office Manager Poland


  • He/she is to assist in the day-to-day management of the office activities on the Warsaw site and support Country Director.


  • Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings
  • Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions,
  • Define procedures for record management
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Provide updates on scheduled meetings and important events
  • Participate in budget preparation, expenditure scheduling and other financial operations.

Office Manager Qualifications and Skills:

  • Proficiency with common office software and customer relationship management tools.
  • Ability to multitask, prioritize, and maintain an organized office environment.
  • Strong written and verbal communication skills
  • Ability to identify and resolve issues related to office operations
  • Builds positive work environment
  • Ability to manage budgets, track expenses, and ensure financial compliance.
  • Efficiently manages time and deadlines to ensure smooth office operations.
  • Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.


  • 3 years minimum experience
  • Excellent oral and written expression
  • Good command of Microsoft Office (Word, Excel, Teams, Outlook)
  • Fluent English
  • Interpersonal skills
  • Flexibility, adaptability
  • Team spirit