Office Manager Poland
Jawczyce, Warsaw
ABOUT THE ROLE
- He/she is to assist in the day-to-day management of the office activities on the Warsaw site and support Country Director.
Responsibilities:
- Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings
- Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions,
- Define procedures for record management
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Provide updates on scheduled meetings and important events
- Participate in budget preparation, expenditure scheduling and other financial operations.
Office Manager Qualifications and Skills:
- Proficiency with common office software and customer relationship management tools.
- Ability to multitask, prioritize, and maintain an organized office environment.
- Strong written and verbal communication skills
- Ability to identify and resolve issues related to office operations
- Builds positive work environment
- Ability to manage budgets, track expenses, and ensure financial compliance.
- Efficiently manages time and deadlines to ensure smooth office operations.
- Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
Requirements:
- 3 years minimum experience
- Excellent oral and written expression
- Good command of Microsoft Office (Word, Excel, Teams, Outlook)
- Fluent English
- Interpersonal skills
- Flexibility, adaptability
- Team spirit
