ABOUT THE ROLE

The H&S Manager acts as RSPP (Responsabile del Servizio di Prevenzione e Protezione dei rischi) as defined by Italian law.
They are responsible for implementing the group’s H&S „OPS & Fit Out“ program in Italy, working closely with all stakeholders: Data4 staff (especially Operations and Fit Out teams), contractors, clients, etc., in compliance with all applicable regulations and as part of a continuous improvement approach.

KEY RESPONSIBILITIES

Strategy:

Participate in the review of the H&S policy
Contribute to the development and review of the annual H&S program
Define and lead the organizational structure (H&S committee, meetings, processes, KPIs, etc.) for deploying the H&S program
Collaborate closely with the H&S Manager „Construction“ Italy on interface topics between Construction, Fit Out, and OPS, as well as H&S awareness initiatives
Work with H&S peers in other countries to improve processes and define best practices
Report to the Group H&S Manager on implementation status and escalate any difficulties to jointly define solutions
Identify risk factors, assess risks, and implement health and safety measures in compliance with legislation
Develop and maintain safety procedures
Propose and organize training and information programs for employees
Participate in H&S consultations and annual reviews
Provide employees with clear information on:
General health and safety risks
Emergency procedures (first aid, fire, evacuation)
Designated emergency personnel
RSPP staff and occupational doctor
Specific risks and corresponding prevention rules
Hazards from dangerous substances (if applicable)
Prevention and protection actions implemented

On-site Activities:

Conduct H&S audits and log findings in JIRA
Ensure risk analyses for High-Risk Activities (HRA) are completed and that related measures are integrated into MOPs
Assign green/yellow/red safety cards as appropriate
Conduct Root Cause Analyses (RCA) for incidents and near-misses
Oversee H&S action plans and track via JIRA
Define and implement H&S awareness actions and tools
Create H&S procedures, instructions, posters, etc.
Propose and manage appropriate PPE for Data4 employees
Lead evacuation drill planning and execution
Contribute to the update of the Fire Safety Plan

Administrative Tasks:

Monitor regulatory compliance and maintain awareness of H&S legal updates
Update regulatory documents and those required by the Integrated Management System (IMS), e.g., Risk Assessment Document, Prevention Plans
Ensure ISO 45001 compliance across countries where the group operates
Maintain H&S dashboards and KPIs
Manage the H&S document database to ensure proper organization and accessibility
Propose training actions for Data4 teams
Contribute to the improvement of H&S tools
Participate in the annual H&S budget planning
Manage OPEX and CAPEX files related to H&S initiatives (quotes, purchase orders, invoice tracking, etc.)
Serve as the H&S point of contact for safety committees, labor inspectors, and official/legal entities
Represent and defend Data4’s H&S positions with clients and contractors

RESPONSIBILITES IN TERMS OF IMS CERTIFICATIONS

Respect and enforce certification policies in terms of:

H&S: Respect and enforce health and safety rules.
Environment: Respect and enforce environmental policies.
Information security: Respect and enforce information security policies
Energy: Respect and enforce the policy of reducing energy consumption.

REQUIREMENTS

Education & Experience

High school diploma (minimum) plus certified completion of training courses on workplace risks and safety, including:
- Risk prevention
- Ergonomics and stress
- Organizational and technical-administrative management
- Communication and trade union relations
  OR
Experience in one of the above H&S roles for at least six months before August 13, 2003, along with appropriate training
OR
A degree in one of the following fields: L7, L8, L9, L17, L23 or a Master’s in LM26, or an equivalent recognized qualification
Minimum 5 years’ experience required
Proven experience in operational H&S management on technical sites involving construction, industrial building management, contractors, and client operations

Technical Skills

Ability to understand and implement labor law and H&S best practices (e.g., INRS)
Knowledge of and experience with ISO 45001
Familiarity with continuous improvement tools: FMEA, 5M, Root Cause Trees, PDCA
H&S audit experience
Experience in project participation and methodology
Fluency in written and spoken English is mandatory

General Skills

Strong operational H&S culture
Integrity, confidentiality, and ethics
Excellent interpersonal skills
Strong writing skills
High attention to detail
Analytical mindset
Flexibility and adaptability