ABOUT THE ROLE

He/she is to assist in the day-to-day management of the office activities on the Warsaw site and support Country Director.

Responsibilities:

Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings
Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions,
Define procedures for record management
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Provide updates on scheduled meetings and important events
Participate in budget preparation, expenditure scheduling and other financial operations.

Proficiency with common office software and customer relationship management tools.
Ability to multitask, prioritize, and maintain an organized office environment.
Strong written and verbal communication skills
Ability to identify and resolve issues related to office operations
Builds positive work environment
Ability to manage budgets, track expenses, and ensure financial compliance.
Efficiently manages time and deadlines to ensure smooth office operations.
Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.